Selection and Purchase Accounting Software

Do you already have a good manual system? Have you noticed that the accounting staff spend too much time in filling out the forms manually? Are you frustrated because you can not prove cost alternatives using new information? ¿They delay the disbursement of donor funds due to the delay of your organization in reporting? If you answered "yes" to any of these questions, your organization could benefit from computerization and modernization of its accounting system.

Software Selection and Purchasing

This step includes determining software needs, assessing the accounting software modules and evaluation of software packages and vendors.

Determine the needs of software. Your software needs depend on factors like the size of your organization, the number and type of transactions to be entered (as the amount of coins with which you work and the volume of services you are recording), and its requirements of reporting. A good salesperson should be able to assist you in determining these needs. The response from the seller to help you identify software needs is an important part of the process of vendor evaluation. By his own account or with the help of the seller, make a preliminary investigation on the Internet and in magazines and other publications for the category. Interview with organizations and audit firms that have implemented a computerization project, and consult with respect to the names of potential sellers. When defining your accounting software needs, you should:

Develop specifications for software and technical support; assess whether you need specialized software to nonprofit organizations.

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